Stay Accredited

To maintain ICA accreditation, the program must submit an Annual Report and Annual Fee every year on or before October 31. After a program's three-year initial accreditation status has fully commenced, the program will need to apply for continuing accreditation.* ICA accredits four levels of training programs for the ophthalmic medical technician.**

Programs currently accredited under CoA-OMP will continue under the CoA-OMP standards until the next accreditation cycle. The change to the ICA standards will occur at the time of the program’s next full re-accreditation.

* Continuing accreditation is granted for a maximum period of five years.
** It is not uncommon for the accreditation process to take up to or longer than, six to eight months after all required and appropriately completed documents are received.

Click on the level of training program desired for the Continuing Accreditation Process.

Ophthalmic Non-Clinical Assistant Program

Step 1

Review the Standards and Guidelines
Responsible Party: Program

You must fully understand the Standards that are in place to achieve accreditation, read them carefully.

Step 2

Complete the Self-Study Template
Responsible Party: Program

ICA provides a Self-Study Template, which will guide programs through the evaluation process.

Step 3

Submit the completed Self-Study Template and Fee to ICA
Responsible Party: Program

Both items must be submitted to ICA to enter the accreditation process.

Step 4

ICA Board Member reviews the completed Self-Study
Responsible Party: ICA

One ICA Board Member will do a thorough evaluation of the Self-Study.

Step 5

ICA Board Reviewer may request additional information
Responsible Party: ICA

The Program is sent a letter notifying them of the citations and the additional information needed by the ICA Board Reviewer.

Step 6

Program sends the additional information requested by the ICA Board Reviewer
Responsible Party: Program

Step 7

ICA Board Reviewer evaluates additional information
Responsible Party: ICA

Step 8

If additional information is approved, the ICA Board Reviewer will request a Paper Review
Responsible Party: ICA

The approved Self-Study is then forwarded to two Non-Board Member Reviewers to ensure completeness and analysis for citations.

Repeat steps 5 - 7 if the two non-board reviewers request additional information

Step 9

Reviewers Report generated
Responsible Party: ICA

The Reviewers' Report highlights the results of the reviewers' analysis of the Self-Study.

Step 10

Findings Letter drafted and sent to Program
Responsible Party: ICA

The Findings Letter is an overview of the Reviewers' Reports, which provides the results of the Self-Study review to the program.

Step 11

Program receives the Findings Letter and must provide a response to the Findings Letter to ICA
Responsible Party: Program

Step 12

ICA receives the Program's response to the Findings Letter and the ICA Board Reviewer makes a recommendation of accreditation
Responsible Party: ICA

Step 13

ICA Board of Directors will meet and review the ICA Board Reviewer's Recommendation of Accreditation, the Findings Letter, and the Program's response to the Findings Letter
Responsible Party: ICA

The full ICA Board of Directors meets three times a year to vote on accreditation recommendations.

Step 14

Program is sent notification of accreditation action
Responsible Party: ICA

The program is sent a letter stating whether accreditation was granted or denied or if the ICA Board of Directors needs additional information.

Step 15

Dependent on ICA Board of Directors vote
Responsible Party: Program

If Initial Accreditation was granted, the next comprehensive evaluation will be in five years. To maintain accreditation an Annual Report and Annual Fee must be submitted every year on or before October 31.

If Initial Accreditation was negative (denied, withheld, or tabled), the program has the opportunity to request reconsideration. Program sends request within ten (10) days. Program responds to citations (or reasons for denial) within thirty (30) days.

Step 16

ICA Board Reviewer will evaluate Program's response, makes another Recommendation, repeats Steps 13 - 16
Responsible Party: ICA

Ophthalmic Clinical Assistant Program

Step 1

Review the Standards and Guidelines
Responsible Party: Program

You must fully understand the Standards that are in place to achieve accreditation. Read them carefully.

Step 2

Complete the Self-Study Template
Responsible Party: Program

ICA provides a Self-Study Template, which will guide programs through the evaluation process.

Step 3

Submit the completed Self-Study Template and Fee to ICA
Responsible Party: Program

Both items must be submitted to ICA to enter the accreditation process.

Step 4

ICA Board Member reviews the completed Self-Study
Responsible Party: ICA

One ICA Board Member will do a thorough evaluation of the Self-Study.

Step 5

ICA Board Reviewer may request additional information
Responsible Party: ICA

The Program is sent a letter notifying them of the citations and the additional information needed by the ICA Board Reviewer.

Step 6

Program sends additional information requested by the ICA Board Reviewer
Responsible Party: Program

Step 7

ICA Board Reviewer evaluates the additional information
Responsible Party: ICA

Step 8

If additional information is approved, the ICA Board Reviewer will request a Site Visit
Responsible Party: ICA

The Program is sent a letter requesting 3 sets of dates 3-6 months in the future to have a site visit.

Step 9

Program sends ICA three (3) sets of dates
Responsible Party: Program

Once ICA receives the dates, staff will begin to schedule the site visit.

Step 10

ICA will send the Program a Program Director's Packet
Responsible Party: ICA

This packet will have instructions and items that need to be available for the site visit.

Step 11

Site Visit
Responsible Party: Program

All costs endured by the site visitors is the responsibility of the program.

Step 12

Site Visit Report is generated by ICA
Responsible Party: ICA

Step 13

Site Visit Findings Letter is drafted and sent to the Program
Responsible Party: ICA

The Site Visit Findings Letter is an overview of the Site Visit Report, which provides the results of the site visit to the program.

Step 14

Program receives the Site Visit Findings Letter and must provide a response to the Site Visit Findings Letter to ICA
Responsible Party: Program

Step 15

ICA receives response to the Site Visit Findings Letter and the ICA Board Reviewer will make a Recommendation of Accreditation
Responsible Party: ICA

Step 16

ICA Board of Directors will meet and review the ICA Board Reviewer's Recommendation of Accreditation, the Site Visit Findings Letter, and the Program's response to the Site Visit Findings Letter
Responsible Party: ICA

The full ICA Board of Directors meets three times a year to vote on accreditation recommendations.

Step 17

Program is sent notification of accreditation action
Responsible Party: ICA

The Program is sent a letter stating whether accreditation was granted or denied or if the ICA Board of Directors needs additional information.

Step 18

Dependent on ICA Board of Directors vote
Responsible Party: Program

If Initial Accreditation was granted, the next comprehensive evaluation will be in five years. To maintain accreditation an Annual Report and Annual Fee must be submitted every year on or before October 31.

If Initial Accreditation was negative (denied, withheld, or tabled), the program has the opportunity to request reconsideration. Program sends request within ten (10) days. Program responds to citations (or reasons for denial) within thirty (30) days.

Step 19

ICA Board Reviewer will review programs response, makes another recommendation, repeats Steps 15-18
Responsible Party: ICA

Ophthalmic Technician Program

Step 1

Review the Standards and Guidelines
Responsible Party: Program

You must fully understand the Standards that are in place to achieve accreditation. Read them carefully.

Step 2

Complete the Self-Study Template
Responsible Party: Program

ICA provides a Self-Study Template, which will guide programs through the evaluation process.

Step 3

Submit the completed Self-Study Template and Fee to ICA
Responsible Party: Program

Both items must be submitted to ICA to enter the accreditation process.

Step 4

ICA Board Member reviews the completed Self-Study
Responsible Party: ICA

One ICA Board Member will do a thorough evaluation of the Self-Study.

Step 5

ICA Board Reviewer may request additional information
Responsible Party: ICA

The program is sent a letter notifying them of the citations and the additional information needed by the ICA Board Reviewer.

Step 6

Program sends the additional information requested by the ICA Board Reviewer
Responsible Party: Program

Step 7

ICA Board Reviewer evaluates the additional information
Responsible Party: ICA

Step 8

If additional information is approved, the ICA Board Reviewer will request a Site Visit
Responsible Party: ICA

The Program is sent a letter requesting three (3) sets of dates 3-6 months in the future to have a site visit.

Step 9

Program sends ICA three (3) sets of dates
Responsible Party: Program

Once ICA receives the dates, staff will begin to schedule the site visit.

Step 10

ICA will send the program a Program Director's Packet
Responsible Party: ICA

This packet will have instructions and items that need to be available for the site visit.

Step 11

Site Visit
Responsible Party: Program

All costs endured by the site visitors is the responsibility of the program.

Step 12

Site Visit Report is generated by ICA
Responsible Party: ICA

Step 13

Site Visit Findings Letter is drafted and sent to the Program
Responsible Party: ICA

The Site Visit Findings Letter is an overview of the Site Visit Report, which provides the results of the site visit to the program.

Step 14

Program receives the Site Visit Findings Letter and must provide a response to the Site Visit Findings Letter to ICA
Responsible Party: Program

Step 15

ICA receives response to the Site Visit Findings Letter and the ICA Board Reviewer will make a Recommendation of Accreditation
Responsible Party: ICA

Step 16

The ICA Board of Directors will meet and review the ICA Board Reviewer's Recommendation of Accreditation, the Site Visit Findings Letter, and the Program's response to the Site Visit Findings Letter
Responsible Party: ICA

The full ICA Board of Directors meets three times a year to vote on accreditation recommendations.

Step 17

Program is sent notification of accreditation action
Responsible Party: ICA

The Program is sent a letter stating whether accreditation was granted or denied or if the ICA Board of Directors needs additional information.

Step 18

Dependent on ICA Board of Directors vote
Responsible Party: Program

If Initial Accreditation was granted, the next comprehensive evaluation will be in five years. To maintain accreditation an Annual Report and Annual Fee must be submitted every year on or before October 31.

If Initial Accreditation was negative (denied, withheld, or tabled), the program has the opportunity to request reconsideration. Program sends request within ten (10) days. Program responds to citations (or reasons for denial) within thirty (30) days.

Step 19

ICA Board Reviewer will evaluate Program's response, makes another recommendation, repeats Steps 15-18
Responsible Party: ICA

Ophthalmic Medical Technologist Program

Step 1

Review the Standards and Guidelines
Responsible Party: Program

You must fully understand the Standards that are in place to achieve accreditation. Read them carefully.

Step 2

Complete the Self-Study Template
Responsible Party: Program

ICA provides a Self-Study Template, which will guide programs through the evaluation process.

Step 3

Submit the completed Self-Study Template and Fee to ICA
Responsible Party: Program

Both items must be submitted to ICA to enter the accreditation process.

Step 4

ICA Board Member reviews the completed Self-Study
Responsible Party: ICA

One ICA Board Member will do a thorough evaluation of the Self-Study.

Step 5

ICA Board Reviewer may request additional information
Responsible Party: ICA

The program is sent a letter notifying them of the citations and the additional information needed by the ICA Board Reviewer.

Step 6

Program sends the additional information requested by the ICA Board Reviewer
Responsible Party: Program

Step 7

ICA Board Reviewer evaluates the additional information
Responsible Party: ICA

Step 8

If additional information is approved, the ICA Board Reviewer will request a Site Visit
Responsible Party: ICA

The Program is sent a letter requesting three (3) sets of dates 3-6 months in the future to have a site visit.

Step 9

The Program sends ICA three (3) sets of dates
Responsible Party: Program

Once ICA receives the dates, staff will begin to schedule the site visit.

Step 10

ICA will send the Program a Program Director's Packet
Responsible Party: ICA

This packet will have instructions and items that need to be available for the site visit.

Step 11

Site Visit
Responsible Party: Program

All costs endured by the site visitors is the responsibility of the program.

Step 12

Site Visit Report is generated by ICA
Responsible Party: ICA

Step 13

Site Visit Findings Letter is drafted and sent to the program
Responsible Party: ICA

The Site Visit Findings Letter is an overview of the Site Visit Report, which provides the results of the site visit to the program.

Step 14

Program receives the Site Visit Findings Letter and must provide a response to the Site Visit Findings Letter to ICA
Responsible Party: Program

Step 15

ICA receives response to the Site Visit Findings Letter and the ICA Board Reviewer will make a Recommendation of Accreditation
Responsible Party: ICA

Step 16

The ICA Board of Directors will meet and review the ICA Board Reviewer's Recommendation of Accreditation, the Site Visit Findings Letter, and the Program's response to the Site Visit Findings Letter
Responsible Party: ICA

The full ICA Board of Directors meets three times a year to vote on accreditation recommendations.

Step 17

Program is sent notification of accreditation action
Responsible Party: ICA

The Program is sent a letter stating whether accreditation was granted or denied or if the ICA Board of Directors needs additional information.

Step 18

Dependent on ICA Board of Directors vote
Responsible Party: Program

If Initial Accreditation was granted, the next comprehensive evaluation will be in five years. To maintain accreditation an Annual Report and Annual Fee must be submitted every year on or before October 31.

If Initial Accreditation was negative (denied, withheld, or tabled), the program has the opportunity to request reconsideration. Program sends request within ten (10) days. Program responds to citations (or reasons for denial) within thirty (30) days.

Step 19

ICA Board Reviewer will review Program's response, makes another recommendation, repeats Steps 15-18
Responsible Party: ICA

Learn how your program can achieve accreditation.